Custom Meeting Table Tents
Custom meeting table tents from 100 — name tents for boardrooms, panels, conferences and training rooms, printed with every attendee’s name straight from your spreadsheet, on both sides, in type large enough to read from the far end of the table.
A name that reads from the far end of the table
- Stock
- 14–16 pt coated card; laser-printable stock for blanks; laminated option
- Styles
- Two-sided fold, three-sided with base, locking-base tent
- Sizes
- About 3.5 × 11 in or 4 × 11 in folded face; custom
Get a price for Meeting Table Tents
Send the size and quantity — we reply the same working day with a price, a dieline and a date. Artwork optional at this stage.
- Free dielineThe flat drawing comes with the quote, before you commit.
- Proof before pressNothing is printed until you have seen it laid on the dieline.
- Die kept for reordersTooling is paid once. Every reorder skips straight to press.
- Quoted in four marketsUS, UK, Canada and Australia, in the delivery currency.
Type size across a room
First name large and surname smaller is the common layout for internal meetings; full name at one size for panels, where the audience needs both.
| Small meeting table | Name about 0.6 in tall; readable at 8–10 ft |
|---|---|
| Boardroom | About 0.8–1 in; readable at 15–20 ft |
| Panel or stage | About 1.25 in and up; for the audience and the camera |
| Second line | Title or company at roughly half the name height |
Printed from your list
Send a spreadsheet with a column per line — name, title, company — and every tent is printed individually from it, in the same run. We check the list for trailing spaces, odd capitals and names that will not fit on one line before printing, and send a proof of the longest names so nothing is shrunk unexpectedly.
Send names exactly as the person spells them, accents included. We print what is on the list.
Both faces, and a base that stays put
- Print the name on both faces so it reads from the table and from the chair.
- Use a heavy card or a tent with a locking base so it does not slide flat.
- A three-sided tent adds a hidden base for a seat number or agenda note.
- For long events, a laminated finish survives coffee and handling.
Blank tents for last-minute names
Some attendees always register late. We can supply blank tents in the same design, with the name area left empty, on a stock that runs through an office laser printer or takes a marker. The name typeface and position are given so late tents match the printed ones. For restaurant and hospitality tents rather than name tents, see our tent cards for tables and events.
Branding without crowding the name
The logo, the event name and a sponsor mark belong on the lower edge or the base, small. Anything that competes with the name defeats the purpose of the tent. A strip of the brand color along the bottom is often all the branding a name tent needs.
Meeting Table Tents — specification
The rows that are specific to this build first, then what applies to every job we run. Anything not listed is a question, not a limit — send the brief.
This build
- Stock
- 14–16 pt coated card; laser-printable stock for blanks; laminated option
- Styles
- Two-sided fold, three-sided with base, locking-base tent
- Sizes
- About 3.5 × 11 in or 4 × 11 in folded face; custom
- Data
- Names printed individually from your spreadsheet
- Full color both sides
- Extras
- Matching blank tents for late registrations
- Minimum
- 100 tents
On every job
- Print process
- Digital below about a thousand, offset above it. Both sides as standard on cards, tags and leaflets.
- Color
- CMYK with spot colors for a brand match. Uncoated and cotton stocks print noticeably lighter than coated ones.
- Tolerance
- Trim plus or minus 1 mm guillotined, plus or minus 0.5 mm die-cut. Anything over about 170gsm is creased before folding.
- Tooling
- A die only where the piece is shaped, perforated or drilled, made once and kept. A plain rectangle needs none.
- Food contact
- Food-safe inks on menus and counter print that will be handled where food is served.
- Sustainability
- Uncoated and unlaminated stocks recycle without separation, and FSC papers are available across the range.
- Artwork
- Vector PDF or AI, 3 mm bleed, 4 mm safe area, fonts outlined. We check every file and send a proof before press.
- Dieline
- Supplied free with the quote, before you commit. Yours whether or not you order.
- Sample
- A plain unprinted sample at the finished size on request, for fit and construction.
- Reorders
- Skip the tooling and go straight to press at a lower unit price.
- Lead time
- Quoted with the price against your fill date rather than promised before we have seen the spec.
- Markets
- United States, United Kingdom, Canada, Australia — priced in the delivery currency, freight included.
Boards and films we build meeting table tents on
Sheet print is judged in the hand more than a box is: the weight, the surface and whether a pen works on it. These are the stocks we run for cards, folders, leaflets and stationery.
Coated card 300–400gsm
The workhorse. Sharp full-color print, matte or gloss, laminated where it is handled. Does not take a pen unless the finish is matte.
300–400gsmUncoated card
No clay coat. Colors read softer and warmer, a deboss goes deeper, and it writes on with anything. Photographs lose punch.
300–400gsmCotton and textured card
Soft, thick and fibrous. Takes a deep blind deboss and reads as an invitation. Foil sits beautifully; four-color does not.
400–700gsmDuplexed card
Two sheets bonded, often with a colored core, for a very thick card with a visible colored edge. The heaviest thing we print.
600–900gsmText paper 100–170gsm
Leaflets, folder inners and booklet pages. Folds without cracking and takes a full-color print on both faces.
100–170gsmManila and kraft paper
Unbleached, tan, and cheap. One or two colors read well; white ink gives a light mark. Envelopes, folders and tags.
90–300gsmSynthetic stock
Polypropylene sheet for tags and cards that get wet, torn or handled outdoors. Prints like paper and does not soften.
200–400 micronBoard-backed
A printed face laminated to grayboard, for a rigid card, a folder back or a display that has to stand up on its own.
1–2 mm boardNot sure which? Say what goes in it and where it is sold — the material follows from that. Our notes on recycled, recyclable and compostable cover which claims each stock can honestly carry.
- 01
Send what you have
A dimension, a photograph beside a ruler, or the product itself. No technical drawing needed — that part is ours.
- 02
We quote and draw
A price, a dieline and a date come back together. If a different build would suit the product better, that is in the reply too.
- 03
Approve the dieline
The flat drawing is yours to check: which panel is the front, where the folds fall, how deep the cavity really is.
- 04
Artwork on the dieline
You place your design on the flat we sent, or we place it for you, and you see a proof before anything goes to press.
- 05
A sample if you want one
A plain unprinted sample at the finished size shows fit and construction — the things a drawing cannot.
- 06
Cut, printed, shipped
The die is cut once and kept, so every reorder skips the tooling and goes straight to press at a lower unit price.
Format
Vector PDF or AI where possible. Raster artwork at 300dpi at final size, in CMYK.
Bleed
3 mm past every trim line, so a fraction of drift on the cutter never leaves a white edge.
Safe area
Keep type and anything important 4 mm inside the cut and away from every fold.
Color
Convert to CMYK before sending. Uncoated stock prints lighter; a spot color is the only exact match.
Fonts
Outline them or supply the files. A missing font substitutes silently and the proof will not match.
Barcodes
On a light, matte, unvarnished patch with the quiet zone clear — a code on gloss fails the scanner.
Not set up that way? Send it anyway — fixing a file is a short conversation, and we check every one before press. Our guide to preparing print files covers each point.
Sheet print takes the widest range of finishes of anything we make.
Matte lamination
Soft, fingerprint-resistant, and it still takes a pen. The default on anything handled.
Gloss lamination
Maximum color depth. Shows every fingerprint and refuses a ballpoint.
Hot foil
Gold, rose gold, silver, holographic or a color. The block is small so the die is cheap.
Emboss and deboss
Deepest on uncoated and cotton stocks; shallow and prone to cracking on gloss coated.
Spot UV
A gloss shape on a matte laminate. Best on a dark ground where the contrast reads.
Edge paint and colored core
Color on the cut edge of a thick or duplexed card. Only seen when the card is picked up, which is the point.
Soft-touch
A velvet laminate on a cover or a folder. Marks on white; excellent on dark.
Uncoated and textured
No film at all. Writes on, debosses deeply, and reads as considered rather than cheap.
Not sure which suits the shelf it sells from? Say where the product is sold and we suggest one — our notes on specialty finishes show them on real boxes.
Sizing printed sheets, folds and the grain: meeting table tents
A printed piece is specified flat and finished folded, and the difference between the two is where mistakes live. Send the finished size you want and we work back to the flat.
- Finished size
- The size after folding and trimming. A6, A5, A4, DL, US letter and legal are standard; anything else is cut on its own die.
- Bleed and safe area
- 3 mm of artwork past every trim edge, and nothing important within 4 mm inside it. The guillotine drifts by a fraction on every stack.
- Grain direction
- Paper folds cleanly along the grain and cracks across it. We set the grain to the fold, which is why a sheet is not simply cut from the biggest sheet available.
- Fold allowance
- On a roll fold or a gate fold, the inner panels are cut a millimeter or two shorter so the piece closes flat.
- Creasing
- Anything over about 170gsm is creased before folding. Without it the fold cracks and the coating flakes along the line.
- Trim tolerance
- Plus or minus 1 mm guillotined, plus or minus 0.5 mm die-cut.
Not sure your numbers are right? Send the product dimensions rather than the box dimensions and we work the box out — the full method is in our guide to measuring for a box.
Interactive · five steps · no sign-up
Spec your Meeting Table Tents
Pick a shape, type a size, choose a stock and a finish. The preview on the left redraws as you go, and the spec lands with us exactly as you set it.
Frequently asked questions
Got a question about meeting table tents? The answers below cover what we get asked most. If yours is not here, send it with a brief, message us on WhatsApp, or call +1 503-461-4788 — we reply the same working day.
How big should the name be on a table tent?
About 0.8 to 1 in tall for a boardroom, larger for a panel on stage. We set it from the room size.
Can each tent have a different name?
Yes. Every tent is printed individually from your spreadsheet in the same run.
Should the name be printed on both sides?
Yes, for a meeting table. People opposite and beside the person both need to read it.
What size are meeting name tents?
Commonly about 3.5 × 11 in or 4 × 11 in per face when folded. We can make any size.
Can you check my attendee list?
We check for formatting problems and long names that need a smaller size, and proof the longest ones.
Can I print late names myself?
Yes. We supply matching blanks on laser-printable stock, with the name position and typeface given.
Will the tents stand up straight?
On heavy card, yes. A locking-base or three-sided tent stays upright on a busy table.
Can the event logo go on the tent?
Yes, small along the lower edge, so it never competes with the name.
Do tents come folded?
They come flat and scored, sorted in list order so they can be laid out quickly.
Can you sort tents by table or session?
Yes, if your list has a table or session column we pack them in that order.
What is the minimum order for name tents?
100 tents in total. Every name on your list counts toward it, so one event list is usually one order.
How long do printed name tents take?
It depends on the size of the list and the stock. We give a date with the quote, working back from your event.
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